In the process of preparing for a sale or merger, you’ll require sharing confidential information with third-party parties. It could be anything from legal documents to financial records and research data. It’s important that you do this safely to prevent your intellectual property from being hacked or exposed. This is why a lot of companies use virtual data rooms to help facilitate due diligence with investors and partners.
One of the first things to do when setting up a digital data room is to invite users. This can be done in large quantities using the bulk invitation feature. Once you have all of your users signed in you can give access to specific folders and documents in the virtual data room. You should limit the number documents that users are able view at any one time. Also, you should establish a standardized file structure and make sure that your documents are saved in the proper format.
Once you’ve given users access, you should take a look at your reporting and monitor the activity regularly. This will enable you to keep an eye on the number of times your users access the virtual data room and which files they are most interested in. It is also possible to see how long each user has spent on a particular file.
You can view the reports in your iDeals virtual data room by visiting Reporting and selecting the data that you want to view. The reports will be displayed on the page and can be filtered by access Groups, Documents, Categories and Active Users.